Job description
The role of the Accounts Payable Clerk is an essential part of the support system of the accounting department and the larger administrative team at Denbow. This position is responsible for maintaining Denbow’s Vendor relationships. The Accounts Payable Clerk is required to communicate with vendors in a professional manner over the phone, through email and occasionally in person as an extensive part of this role Denbow puts people first including its employees, customers and vendors. As such, it is a duty of this role to respectfully answer all emails and voicemails within one (1) business day. This position works closely with the entire office team, including Sales, Administration and Accounting. The ideal candidate possesses excellent verbal and written communication skills. Previous experience in accounting and administration is preferred. The ideal candidate is personally motivated to move through assigned tasks on their own and possess the initiative to seek out opportunities to support the team around them.
Responsibilities and Duties:
Process Accounts Payable daily including:
- Reconciling vendor statements and follow up on missing information
- Responding to vendor inquiries regarding AP issues
- Initiate and record all purchase order numbers
- Follow-up on price discrepancies
- Update and maintain vendor information
- Coding to appropriate G/L and Dept/Division
- Process payments to vendors as required
- Manage company ferry, credit and fuel cards
- Reconcile monthly credit card statements
- Enter daily inventory receipts
- Check time cards/mill sheets. Record purchase receipts in Globe
- Make sure entries/documentation matches the vendor invoices / inventory count
- Project Cost Tracking for EL (Making sure subcontractor invoices are being accounted for in our invoicing (i.e. Heppner Invoices, BC Ferries, Superior Stone Slinger, etc.)
- All Business License Renewals for Chilliwack and outside Jurisdictions
- Work with Sales, Admin and Accounting teams to ensure month-end is completed on time
- Complete Credit Applications for New Customers
- Bank Deposits – Cheques and Cash including Petty Cash Cheques
- Balance the Admin Cash Tills and Petty Cash Till every month
- Donations: Manage charitable tax #’s and receipts to include in year-end file
- Monthly Inventory warehouse check
- Maintain Vendor Contracts and appropriate documentation (hard copy filing & xls file)
- 4th Backup for Answering the Denbow Business Phone Line
- Other Accounting or Administrative duties as assigned.
Knowledge, Skills and Abilities
- Experience with CRM (Customer Relationship Management) software
- Accounts Payable experience is an asset
- Excellent working knowledge and use of Microsoft Excel
- Self-motivated and well organized, adaptable and flexible
- Results focused
- Strong communication skills
- Ethical, accountable and dependable
- Maintain confidentiality
- Excellent interpersonal skills and customer service abilities
- Ability to communicate clearly and concisely both verbally and in writing
- Ability to work independently in an efficient manner with minimal supervision
- Ability to perform several tasks concurrently with ease and professionalism, never hesitating to reach out if assistance is required.
Education and Training
- Minimum 1 – 2 years of recent administrative/accounting related experience
- Proficient with Microsoft Office Suite
- High school graduation required
- Post-secondary business education preferred
Physical Aspects of Position
- Occasional lifting up to 50lbs.
- Long periods of sitting
- Extensive typing, computer and phone use
Disclaimer
The above statements are intended to describe the general nature and level of work bei ng performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform additional duties outside of their normal responsibilities as needed.
Job Types: Full-time, Permanent
Pay: $40,000.00-$45,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Store discount
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Chilliwack, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 1 year (preferred)
Language:
- English (required)
Location:
- Chilliwack, BC (preferred)
Work Location: In person